Enable email notifications for Collaborative Reviews

You can configure IXIASOFT CCMS to send an email to the Reviewers assigned to a Collaborative Review when one is assigned in IXIASOFT CCMS Desktop.

Important: Make configuration changes in a test environment and confirm they work before copying them to a production environment. For dedicated SaaS deployments, test the changes and then ask IXIASOFT Customer Support to copy the changes to your production environment.
  1. In the TEXTML Administration perspective, connect to your server.
  2. Expand the Content Store's Repository node, and locate the triggers.xml file in the /system/conf/ collection.
  3. Check out the file and open it for editing.
  4. Locate the trigger for email notifications for Collaborative Reviews by finding the following: 
    <!-- trigger that creates the tickets for email notifications when Collaborative Review is assigned -->
  5. Remove the <!-- comment tag before the <trigger> element and the --> comment tag after </trigger> to enable the trigger .
    For example: 
    <!-- trigger that creates the tickets for email notifications when Collaborative Review is assigned -->
<trigger apply-to="changeStatus" class="com.ixiasoft.cms.triggers.CreateTicketTrigger" name="mailTicket"
objtype="collaborative-review" schedule="after">
   <parameters>
      <param name="initial-status" value="Authoring:closed"/>
      <param name="end-status" value="Authoring:open"/>
   </parameters>
</trigger>

<trigger apply-to="assignTo" class="com.ixiasoft.cms.triggers.assignments.CreateTicket" name="mailTicket"
objtype="collaborative-review" schedule="after">
   <parameters>
      <param name="valid-status" value="Authoring:open"/>
   </parameters>
</trigger>
  6. Save, close, and check in the file.
  7. Inform users of the changes.
    The changes will be applied automatically once users close and then reopen their CCMS Desktop. Users can also apply the changes without restarting their CCMS Desktop by clicking IXIASOFT CCMS > Synchronize Configuration. Additionally, have an administrator refresh IXIASOFT CCMS Web so that users will see the change reflected there.
  8. (Optional): Configure the activity report in the Scheduler, if it is not already configured.
    For more information, see how to configure the IXIASOFT CCMS Activity Report in the Installing IXIASOFT CCMS Scheduler.
  9. (Optional): Customize the email template used when the notification email is sent.
    For more information, see how to customize the change_status_ticket.xsl template in the Installing IXIASOFT CCMS Scheduler.