Configure preset comments for check in or status change

You can configure preset comments for use in CCMS Desktop during check in or status change of objects.

About this task

Important: Make configuration changes in a test environment and confirm they work before copying them to a production environment.

Preset comments make it faster and more efficient for users to enter an appropriate comment when checking in or changing the status of an object in CCMS Desktop. The preset comments also help enforce uniformity.

You can configure one set of preset comments for use in the Authoring cycle and another for use in the Localization cycle.

Note: As content in the Published cycle is never checked in or moved to another status, the preset comments do not apply there. Preset comments are not yet available in CCMS Web, which is where the Translation cycle is available, so there is no need to configure preset comments for that cycle.

Here are the default preset comments that the CCMS provides, as they appear when a user checks in an object:

Procedure

In the TEXTML Administration perspective, connect to your server.
Locate the comments.xml file in the repository's /system/conf collection.
Check out the file and open it for editing.
To create an additional preset comment, create a <comment> element in either the Authoring section, the Localization section, or both.
```
<cycle name="Authoring">
     <comment>Reworked concept as a task</comment>
</cycle>
```
Optional: Delete <comment> elements that are no longer required.

Note: Deleting comments does not remove them from the Revision History of any objects. It simply makes them unavailable for future use.
Save, close, and check in the file.
Inform users of the changes.
The changes are automatically applied once users close and then reopen their IXIA CCMS Desktop. Users can also apply the changes without restarting their CCMS Desktop by clicking IXIA CCMS > Synchronize Configuration.