Configure preset release comments

You can configure already set comments, which users can then select when they release document objects.

For example, the following diagram shows comments that are available to the user:

Note: You should make these configuration changes in the Test environment and test them before copying them to the Production environment. In a dedicated SaaS deployment, after testing the changes, ask IXIASOFT Customer Support to copy the changes to the Production environment.

In the TEXTML Administration perspective, connect to your server.
Locate the comments.xml file in the repository's /system/conf collection.
Check out the file and open it for editing.
Add additional <cycle> elements if you want preset comments to appear in cycles other than Authoring.
The <cycle> element specifies the document development cycle where preset comments are available. .
```
<cycle name="Authoring">
</cycle>
```

To create an additional preset comment, create a <comment> element.

<cycle name="Authoring">
    <comment>Reworked concept as a task</comment>
</cycle>

Optionally, delete <comment> elements that are no longer required.

Note: Deleting comments does not remove them from the files where they've already been applied. These comments will continue to appear in views that display release comments.
Save, close, and check in the file.
Inform users of the changes.
The changes will be applied automatically once users close and then reopen their IXIASOFT CCMS Desktop. Users can also apply the changes without restarting their CCMS Desktop by clicking IXIASOFT CCMS > Synchronize Configuration.