Default roles and configurations

You can modify any or all of the default roles and related configurations in IXIASOFT CCMS.

The default configuration for each role specifies:

  • When each role is active on an object at a given state
  • How track changes behaves at its default settings
  • How many users, maximum, can be assigned for a role
Note: Your deployment might have a different configuration for default roles or have different roles and role configurations.
Table 1. Default role configuration
Role Responsibility Active Track changes default setting Maximum assigned users
Writer
  • Creates content, incorporates edits, and builds output
  • Often manages content with primary responsibility to assign it and move it through the workflow
 Image, Map, Resource, or Topic
  • Authoring:work
 Enable at will Only one at a time
Collaborative Review
  • Authoring:review
  • Authoring:in discussion
Approval
  • Authoring:open
Reviewer

(SME)

 Reviews content and enter comments in CCMS Web Map, Topic
  • Authoring:review

Collaborative Review

  • Authoring:review
  • Authoring:in discussion
 If ForceTrack Changes=True, then Reviewers must edit with track changes on Any number
Editor

(peer reviewer)

 Reviews topics created by another writer and either makes edits, with or without track changes, or comments Topic
  • Authoring:review
 None Any number
Contributor

(SME)

 Add content to CCMS Web topics or creates new topics and maps Topic
  • Authoring:contribute
  • ForceTrack Changes=True: Track changes is on and Contributors cannot turn it off
  • TrackChangesDefaultValue=On: Track changes is on by default, but Contributors can turn it off
Note: If ForceTrack Changes=True then TrackChangesDefaultValue=On does not have any impact.
 Only one at a time
Information Architect Supervises and audits content creation to ensure content adheres to structural and style standards Ditaval, Map
  • Authoring:work
 None Only one at a time
Translation Coordinator Manages translation projects Map
  • Localization:tb translated
  • Localization:in translation
 None Only one at a time
Translation Reviewer Reviews translated content back from translation agency Map
  • Localization:review
 None Any number
Project Coordinator Creates projects in CCMS Desktop and manages the schedule and resources within the project Project
  • Project:planning
  • Project:active
  • Project:on hold
 None Only one at a time
Approver Uses CCMS Web to approve or reject content in an Approval object Approval
  • Authoring:open
 None Any number