Role, group, user, and access right management

This section contains information and instructions for the configuration of roles, groups, users, and access rights.

Note: The configuration for users, roles, and access rights is shared between IXIA CCMS Desktop and IXIA CCMS Web. Users have the same roles and access rights in both. You can use TEXTML Administration perspective in IXIA CCMS Desktop for all your configuration changes.

You can configure your system and its users to represent the members of your documentation team and the rights you want associated with a given role or group. Once you create a user, you can associate that user with one or more roles, add the user to one or more groups, and assign the user a task or action. A typical sequence is:

  1. Create a role or roles
  2. Create a group or groups
  3. Create a user or users
  4. Associate users with roles
  5. Add users to groups
  6. Assign tasks or actions to a role or group, such as assigning a writer the actions of map creation, image imports, or output generation
Table 1. Group examples
Sample grouping

Examples

 Member functions
Product-based
  • Widget group
  • Widget Pro group
 Team lead, writers, editors, translators, subject matter experts (SMEs)
Location-based
  • Montreal team
  • Buenos Aires team
 Team lead, writers, editors, translators, SMEs
Seniority-based
  • Newcomer writers
  • Intermediate writers
  • Advanced writers
 Writers

Groups and Content Level Security (CLS)

Groups are integral to CLS. See Administration Guide for IXIA CCMS to understand it from the system administration perspective. Access to content in a DRM branch is configured by group. For example, you can grant members of the Widget group read/write access to content in the Widget product branches, while members of the WidgetPro group have either read-only access or no access at all to content in those branches.

Functions available only to Advanced Users

For licensing purposes, MadCap Software currently separates out two distinct groups: a standard users group for users that typically act as contributors and reviewers and an advanced users group for users that typically act as authors of content. The advanced users group has access to the following Oxygen functions:

  • Create a conref

  • Edit the content as XML

  • Edit an attribute

  • Generate an ID

  • Insert a section

  • Insert a variable

  • Reuse content