You can use an Approval to send a map to IXIA CCMS Web for multiple approvers to approve the final version of
content.
Maps you want to make an Approval for must have the status
Authoring:approval, and all the content in the map must have either the
Authoring:complete or Authoring:done status.
An Approval is an object that specifies the due date, DITAVAL file, and
approvers for a given map. When you create an Approval, an output of the map is
generated using the specified DITAVAL file and sent to CCMS Web, where an assignment is created for each approver on
their My Assignments page.
If you want to send specific topics for review instead of an entire map, you can
create a separate map containing only the topics you want reviewed and create an
Approval for it instead.
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Right-click the map.
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Click .
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In the Title box, type a title for the Approval.
This title appears as the title of the assignment on the My Assignments
page in CCMS Web. By default, the
title of the Approval is the same as the map's title, but you can change it to
something more meaningful for the Approval, especially if you have used a
DITAVAL file.
- (Optional):
In the Message box,
type a message for approvers to describe the work required.
The message appears as a comment on the assignment banner in
CCMS Web.
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In the Due Date box,
type a date for when you expect the approvers to complete their Approval or
click the calendar icon to select a date.
- (Optional):
If you want to use a DITAVAL file, click the browse icon and
select the DITAVAL file you want to apply.
- (Optional):
If you want to generate a PDF that approvers can download from
CCMS Web, click the Generate PDF checkbox.
Note: An administrator must configure this option before it is available. For
more information on naming output types for Approvals, see: IXIA CCMS Web User Guide for Administrators.
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In the Approvers box,
select the checkboxes beside the names of the people you want to assign to the
Approval.
Once assigned, you cannot change the assigned approvers, and the
Assign to menu option is disabled for Approvals. This
ensures that the list of assigned approvers cannot be altered once decisions are
made about the Approval.
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Click OK.
Assignments are created for each approver, and these appear on their My
Assignments page in CCMS Web.
If email notifications have been configured, each approver assigned will
receive an email about the Approval.