Configure access by editing accessrights.xml

You can configure access to IXIASOFT CCMS functions by editing the accessrights.xml file directly.

Note: IXIASOFT recommends that you configure access rights using the Access Manager window instead of updating them directly in the accessrights.xml file.

To configure access rights through the accessrights.xml file:

Open the TEXTML Administration perspective by clicking the TEXTML Administration shortcut on the tool bar. If the shortcut is not displayed, follow these steps:
1. Select Window > Perspective > Open Perspective > Other
2. Click TEXTML Administration.
3. Click Open.
In the TEXTML Administration view, double-click the server. If your server is not displayed in the view, you must add it to the view.
When the Connect as dialog opens, type your username and password and click OK.
Double-click the name of your Content Store to open a connection to it.
Expand the Content Store's Repository node and browse to /system/conf to locate the accessrights.xml file.
Right-click accessrights.xml and select Check Out from the menu.
Open the file in an XML editor.
Locate the action you want to configure, which will be inside a <method> element.
Note: If the action is not listed in the accessrights.xml file, use the Access Manager to specify the access rights for this action.
Ensure the method type is "front-end".
```
<method name="Edit" type="front-end">
```
To set up conditions for the action, locate the <conditionset> element.
```
<conditionset operator="any"> <condition> 
```
Note: The <conditionset> operator is always "any", meaning that the access rights will apply for the selected action when any specified condition is true.
1. Enter the document type inside the <type> element.
2. Enter the applicable statuses for the document type inside the <statuses> element.
  In the example below, the action will apply to Project document types, of all statuses.
```
<current> 
<type name="project"> <statuses> <status>Project:*</status> </statuses> </type> 
</current>
```
Inside the <users> element, use the <roles> and <groups> elements to set up users for the action, document type, and statuses:
```
<users>
   <groups>
      <group name="Administrators"/>
   </groups>
   <roles>
      <role name="Project coordinator"/>
   </roles>
</users>
```
Note: The role and group names you enter must correspond precisely to those you configured previously.
Repeat from Step 6 to configure additional actions.
Save, close, and check in the accessrights.xml file.
Inform users of the changes.
The changes will be applied automatically once users close and then reopen their CCMS Desktop. Users can also apply the changes without restarting their CCMS Desktop by clicking IXIASOFT CCMS > Synchronize Configuration. Additionally, have an administrator refresh IXIASOFT CCMS Web so that users will see the change reflected there.