Assign roles to a user by editing users.xml

You can assign roles to a user by editing users.xml.

Note: MadCap Software recommends that you avoid directly editing the users.xml file. The User Manager window has built-in validation mechanisms to reduce errors.
  1. From the Administration menu, click User Management.
  2. Click Edit.
    A message appears saying "users.xml has been checked out."
  3. Find the name of the user you want to configure under <user>, and then scroll down to display the user's roles.
    The following lines show the role assignments you might see for a writer.
    <roles>
         <role name="Author" />
         <role name="Editor" />
    </roles>
  4. Add a <role> element for each additional role you want to assign to the user.
    <roles>
         <role name="Author" />
         <role name="Editor" />    
         <role name="Project coordinator"/>
    </roles>
    Note: The role name you enter must correspond to roles previously configured.
  5. Click Save.
    A message appears saying: "users.xml has been saved and checked in."
  6. Click General.
  7. Click Refresh Web Server.
  8. Click Refresh.
    A message appears saying: "Web Server has been refreshed."