Assigning work to others
Work can be assigned to different sets of users at different points in the document development cycle.
The workflow can differ from place to place; for example:
- Authors produce the first drafts of the content, and then the editors and technical experts edit the topics.
- Authors send the final drafts of the content to groups of reviewers for approval.
- Subject matter experts produce the first drafts of the content, and then writers and editors edit the drafts to finalize the content.
- Graphic artists create images that are reviewed by editors and technical experts.
Whatever document life cycle you follow, IXIASOFT CCMS offers functions that let you easily assign documents to the user roles that are responsible for them in each phase and set due dates for each set of users.
Users can keep track of their assignments and due dates in their Todo Lists.
Different ways to assign work
The procedure for creating an assignment differs depending on what kind of feedback you want and what your assignees will be using to provide that feedback.
| Collaboration method | Description |
|---|---|
| Assigning within IXIASOFT CCMS Desktop or IXIASOFT CCMS Web | Use if you are assigning an object (map, topic, etc.) to someone who will be modifying the source content (contributing or editing content) using IXIASOFT CCMS Desktop or IXIASOFT CCMS Web |
| Collaborative Review | Use if you want to send a map to a group of reviewers so they can simultaneously review and annotate the content |
| Approval | Use if you want to send a map to a group of reviewers so they can sign-off on the final draft of the content |