Assign roles to a user by editing users.xml

You can assign roles to a user by editing users.xml.

1. Open the TEXTML Administration perspective by clicking the TEXTML Administration shortcut on the tool bar. If the shortcut is not displayed, follow these steps:
   1. Select Window > Open Perspective > Other
   2. Click TEXTML Administration.
   3. Click OK.
2. In the TEXTML Administration view, double-click the server. If your server is not displayed in the view, you must add it to the view.
3. When the Connect as dialog opens, type your username and password and click OK.
4. Double-click the name of your docbase to open a connection to the Content Store.
5. Expand the Content Store's Repository node and browse to /system/conf to locate the users.xml file.
6. Right-click users.xml and select Check Out from the menu.
7. Open the file in an XML editor.
8. Find the name of the user you want to configure under <user>, and then scroll down to display the user's roles.
   The following lines show the role assignments you might see for a writer.

   <roles>
        <role name="Author" />
        <role name="Editor" />
   </roles>

9. Add a <role> element for each additional role you want to assign to the user.

   <roles>
         <role name="Author" />
        <role name="Editor" />    
        <role name="Project coordinator"/>
   </roles>

   Note: The role name you enter must correspond to roles previously configured.
10. Save, close, and check in the users.xml file.
11. Inform users of the changes.
    The changes will be applied automatically once users close and then reopen their . Users can also apply the changes without restarting their IXIASOFT CCMS Desktop by clicking DITA CMS > Synchronize Configuration.