Configure the Track Changes feature in CCMS Web

You can determine whether the track changes feature is enabled by default in Oxygen Web Author in IXIA CCMS Web, depending on the role and, optionally, the status of the object in the assignment.

1. In the TEXTML Administration perspective, connect to your server.
2. Check out and open the system/webplatform/configuration/webroles.xml file.

   The file includes default configurations for the Reviewer and Contributor roles.

3. Do one or both of the following:
   • To configure Track Changes for the Reviewer or Contributor roles, remove the comment tags (<!-- and -->) to activate them.
   • To configure Track Changes for a different role, copy and paste one of the existing examples and enter the role's name:

   <role name="Writer" status="[status]"> 
       <option name="ForceTrackChanges">[True/False]</option> 
       <option name="TrackChangesDefaultValue">[On/Off]</option> 
   </role>

4. Optional: Enter a status name to specify that the Track Changes configuration should apply only to objects at that status.

   To specify more than one status, separate them using a comma. If the status attribute is not specified, the behavior applies to all statuses for the object.

   <role name="Writer" status="Authoring:work"> 
       <option name="ForceTrackChanges">[True/False]</option> 
       <option name="TrackChangesDefaultValue">[On/Off]</option> 
   </role>

5. Set the ForceTrackChanges option to:
   • Trueif you want Track Changes to be on at all times for users with the role.
   • False if you want users with the role to be able to turn Track Changes on or off as preferred.
6. Set the TrackChangesDefaultValue option to:
   • On if you want Track Changes to be on by default when a user opens a topic in Oxygen Web Author.
   • Off iif you want Track Changes to be off by default when a user opens a topic in Oxygen Web Author.

   Here is a summary of the effects of combining these two options.

   ForceTrackChanges	TrackChangesDefaultValue	Result
   On	On	Track Changes is on by default and the user cannot turn it off.
   Off	On	Track Changes is on by default but the user can turn it off.
   Off	Off	Track Changes is off by default but the user can turn it on if preferred.
   On	Off	Not a logical combination.

7. Save, close, and check in the file.
8. Inform users of the changes.
   Have an administrator refresh IXIA CCMS Web Server so that users see the change reflected there.