Administration access

System Administrators or other designated roles or groups can access additional functions, including user management, the ability to refresh the server for users, provide templates, adjust Collaborative Review settings, and more.

The Administration menu (available by clicking ) is divided into two sections with the following options

  • Configuration
    • Collaborative Review
    • Approval
    • Ignored Words List
    • Map Templates
    • Topic Templates
  • Administration
    • User Management
    • Refresh Web Server

Access to the Configuration is controlled by the ManageConfigurations access right. Users with that access right see the Configuration section. Users without the access right do not see the section.

Some individual actions within the section have their own access rights; for example, access to the Ignored Words List function is controlled by the AddtoDictionaryJob access right. These access rights take precedence over the ManageConfigurations access right. In other words, if a user has the ManageConfigurations access right but does not have the AddtoDictionaryJob access right, he has access to the Configuration section and the other four options except Ignored Words List.

System Administrators automatically have the ManageConfigurations access right.

Access to the Administration section is controlled by the ManageSystem access right. Users with that access right see the Administration section. Users without the access right do not see the section.

For compatibility with previous releases of CCMS Web, the System Administrators group is equivalent to the ManageSystem access right; that is, being a member of the System Administrators group is the same as having the ManageSystem access right. You do not have to explicitly add System Administrators to this access right, although they have the access right by default.

The result of this organization is that you can limit the functions in the

Administration section to actual System Administrators, while giving other roles access to the functions in the Configuration section. You might have some senior Technical Writers or Information Architects who are responsible for maintaining templates and word lists but who do not need full System Administrator privileges.