Close a version

If all of the work for one version is complete, you can close the version. This prevents anyone from accidentally creating content for that version.

1. Set all objects in the library or product to the final stage in their workflow (for example, Authoring:done or Authoring:complete).

   This includes all of the following:

   1. Images
   2. Conrefs
   3. Topics
   4. Maps

   Each of these children have their own workflow, and each must be set to its final status before you can close the containerparts.

2. Set every containerpart in the version to Authoring:closed by doing the following:
   1. Right-click the version, and select Locate Containers.
      The Search Results view updates with the container for the version.
   2. Right-click the container, and select Change Status.
   3. In the Change Status dialog, select Authoring:closed.
      A Cannot change status error message appears showing all the containerparts with a status that needs to change before you can change the container.
   4. Click Locate.
   5. Click OK.
      The Search Results view now shows all the containerparts you need to change the status for.
   6. Multi-select all the containerparts, right-click and select Change Status.
   7. In the Change Status dialog, select Authoring:closed.
   All the containerparts move to Authoring:closed unless you missed changing the status of an object in one of them. If you missed anything, you receive a message saying which objects need their status changed first.
3. Right-click the container, and select Change Status.
4. In the Change Status dialog, select Authoring:closed.
   The container moves to Authoring:closed.
5. Right-click the version, and select Change Status.
6. In the Change Status dialog, select Authoring:closed.