About groups and users

Groups allow you to categorize groups of people involved directly or peripherally with the documentation development process, in order to manage them as a unit.

Note: This applies equally to both On-Premise and Hosted deployments.

Once groups have been created, users can display the group members when assigning documents or adding members to a team. The table below provides some examples of groups.

Table 1. Group examples
Group Member roles
Product-based groups (for example, "Acme product A group"). Team lead, writers, editors, translators, SMEs.
Geographical location groups (for example, "Montreal doc team"). Team lead, writers, editors, translators, SMEs.
Seniority-based groups (for example, "Intermediate writers"). Writers

Users can be configured to represent the members of your documentation team. Users, once created, can be associated with roles, added to groups, and assigned actions, as shown in the figure below.

Figure: Groups, users and access rights