Access files in the Content Store (Check In, Check Out, and Undo Check Out)

To make changes in a configuration file, you need to obtain a workable copy of it (check out the file) and then update the Content Store once your changes are done (check in the file).

To make changes to files, you must first get a workable copy of the file from the Content Store and save it to your local workspace, which is referred to as "checking out" a file. Once you have finished modifying the file, you need to save the file and then send it back to the Content Store so its copy is updated, which is referred to as "checking in" a file.

Note: This can be applied within a Hosted environment, but only within a test server.

To check out and check in a file:

  1. Open the TEXTML Administration perspective by clicking the TEXTML Administration shortcut on the tool bar. If the shortcut is not displayed, follow these steps:
    1. Select Window > Perspective > Open Perspective > Other
    2. Click TEXTML Administration.
    3. Click Open.
  2. In the TEXTML Administration view, double-click the server. If your server is not displayed in the view, you must add it to the view.
  3. When the Connect as dialog opens, type your username and password and click OK.
  4. Double-click the name of your Content Store to open a connection to it.
  5. Click the arrow beside the Content Store to expand its file hierarchy.
  6. Click the arrow beside the Repository folder to expands its file hierarchy. Most of the files that you will need are located in these folders, in particular the system folder.
  7. Locate the file that you need, right-click it and click Check Out.
  8. Double-click the file to open it in the editor, make the modifications, and then save the file. To save the file, click the Save button in the menu bar.
    The file is saved to your local workspace.
    Tip: If, after making changes to a file, you decide not to keep the changes, right-click the checked out file and select Undo Check Out. This discards your changes.
  9. To send the changes to the Content Store, you must check in your file. To check in the file, right-click it and click Check In.
    The file is updated in the Content Store and is unlocked so that other users can make changes to it.
    Note: If you made any changes to the contents of the /system collection, inform your users of the changes and request any that were running CCMS Desktop to close and reopen it for the changes to take effect. Have an administrator refresh IXIASOFT CCMS Web Server so that users will see the change reflected there.