User Guides for CCMS Desktop for v5.0 in DRM Mode for Advanced Users

CCMS Desktop User Guide
CCMS Desktop Dynamic Release Management User Guide
User FAQs
Notices

Home
CCMS Desktop Dynamic Release Management User Guide
Set up the documentation structure
Before writers can add objects (maps, topics, images, resources) to IXIASOFT CCMS, the documentation structure must be set up.
Changing library relationships
You can use the Library Dependency Editor to resolve situations when a series of changes is required to update the version of a library.

CCMS Desktop Dynamic Release Management User Guide
- Introduction
  The Dynamic Release Management module provides flexible and powerful release management features to support organizations that manage a large number of products.
- About the Dynamic Release Management module
  This section describes the Dynamic Release Management module.
- Set up the documentation structure
  Before writers can add objects (maps, topics, images, resources) to IXIASOFT CCMS, the documentation structure must be set up.
  - Create a new product
    Products contain and classify the releases and versions in the CMS.
  - Create a new library
    Libraries contain topics that can be shared between different products in the DRM.
  - Create a new release
    Releases are contained by products or libraries and in turn contain and classify versions.
  - Create a new version
    A version contains the actual documentation objects.
  - Rename a version
    You can change a product or library's DRM version name to a new unique name.
  - Clone a version (branch a documentation set)
    You clone a version when you want to use the content of a version as a starting point for the next version.
  - Add a library to a product version
    To use library objects in a product version, you first add the library to the version.
  - Update a library version
    When you need to update the library version—for example, if you need to update a logo or change the copyrights from 2013 to 2014—the process is as follows:
  - Show the container associated to the version
    The Locate Containers feature is used to find the container and container parts associated to a version.
  - Changing library relationships
    You can use the Library Dependency Editor to resolve situations when a series of changes is required to update the version of a library.
    - Working with the Library Dependency Editor
      The Library Dependency Editor displays the dependency graph for a library, called the focus library.
    - Open the Library Dependency Editor
      To make changes to libraries, you can use the Library Dependency Editor.
    - Managing library version updates in a complex library structure
      In some cases updating a library version requires a series of invalid interim changes to accomplish the desired final result, which can only be performed using the Library Dependency Editor.
    - Edit a complex library structure
      If updating a library version requires a series of invalid interim changes to accomplish the desired final result, you must lock the parent version before making the changes.
    - Add child libraries to a product or library version
      You add a child library to a product or library version in the Library Dependency Editor.
    - Update the version of a library
      You can change the version of a library in a dependency graph.
    - Remove a child library
      You can remove a child library from a library if it is no longer required as a dependency.
    - Summary of right-click menu options in the Library Dependency Editor
      The following table summarizes the right-click menu options available on the Library Dependency Editor when a library version is selected:
    - Preview the changes in the version
      When you make changes to the version, you can preview the resulting changes to the objects in the version.
  - Using multi-level libraries
    Multi-level libraries allow documentation organizations to organize their content libraries in layers so that they match the product architecture.
  - Change your documentation structure (Refactor)
    You can change a product into a library or a library into a product using Refactor.
  - Export the Dynamic Release Management tree view
    You can export the Dynamic Release Management tree view to a tab-separated-value (TSV) file.
- Add the documentation to versions
  When the documentation structure is set up, writers can add content to versions.
- Version tags
  This section describes the version tag feature.
- Comparing and synchronizing documents
  This section describes the synchronization feature and various comparison tools.
- Setting your environment to use the DRM
  This section provides procedures for searching DRM objects, filtering objects, etc.
- About Content Level Security
  The following section examines how Content Level Security works with content defined within the Dynamic Release Management environment.

Changing library relationships

You can use the Library Dependency Editor to resolve situations when a series of changes is required to update the version of a library.

Generated by IXIASOFT CCMS oXygen Webhelp